Privacy Policy for Gmail Job Tracker

1. Introduction

Gmail Job Tracker ("we," "our," or "the app") is a job application tracking tool that helps you organize and manage job applications from your Gmail inbox. This Privacy Policy explains how we collect, use, and protect your personal information.

2. Information We Collect

When you use our service, we collect the following information:

• Gmail Email Address: Your primary Gmail address for authentication and identification
• Email Content: Email messages from your Gmail inbox (limited to the last 24 hours by default)
• Extracted Job Details: Information extracted from job-related emails including:
  • Company names
  • Job titles/positions
  • Application status (submitted, interview, rejected, etc.)
  • Job links and requisition IDs
  • Email timestamps and senders
• Usage Data: Login timestamps and session information

3. How We Use Your Information

We use the collected information solely for the following purposes:

• Email Categorization: Automatically classify emails as job applications, interview requests, rejections, or other categories
• Job Detail Extraction: Extract and organize job application information from your emails
• Dashboard Display: Present your job applications in an organized dashboard
• Service Improvement: Improve our AI categorization accuracy and user experience

4. How We Store and Protect Your Information

Data Storage:

• Database: Supabase (PostgreSQL) - Industry-standard secure database
• Encryption: All data is encrypted in transit (HTTPS/TLS) and at rest
• Access Control: Only you can access your data through secure authentication

Security Measures:

• OAuth 2.0 authentication (no password storage)
• Secure API connections
• Regular security updates
• Limited data retention

5. Third-Party Services

Our application uses the following third-party services to provide functionality:

• Google Gmail API: For reading emails from your inbox
  • Scope: gmail.readonly (read-only access)
  • Purpose: Fetch job-related emails
  • Privacy Policy: Google Privacy Policy
• AWS Bedrock (Amazon): For AI-powered email categorization and job detail extraction
  • Purpose: Process email content to identify job applications
  • Data sent: Email subject, body, and sender
  • Privacy Policy: AWS Privacy Policy
• Supabase: For secure data storage
  • Purpose: Store extracted job application details
  • Security: Enterprise-grade PostgreSQL with encryption
  • Privacy Policy: Supabase Privacy Policy

6. Data Retention

• Active Use: We retain your job tracking data while you actively use the service
• Inactive Accounts: Data may be deleted after 12 months of inactivity
• User-Requested Deletion: You can request data deletion at any time (see Section 8)
• Email Content: We only process emails for extraction; full email bodies are not permanently stored

7. Your Rights and Choices

You have the following rights regarding your data:

• Access: View all data we have collected about you
• Correction: Request corrections to inaccurate information
• Deletion: Request complete deletion of your data
• Revoke Access: Revoke app permissions at any time through your Google Account settings
• Export: Request an export of your tracked job application data
• Opt-Out: Stop using the service at any time

How to Revoke Access:

1. Go to your Google Account Permissions
2. Find "Gmail Job Tracker"
3. Click "Remove Access"

8. Data Deletion Requests

To request deletion of your data:

• Email us at: bhanutejathouti@gmail.com
• Include your Gmail email address
• We will delete all your data within 30 days
• You will receive confirmation once deletion is complete

9. Children's Privacy

Our service is not intended for users under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Updating the "Last Updated" date at the top of this policy
• Sending you an email notification (for significant changes)
• Displaying a notice in the application

Your continued use of the service after changes constitutes acceptance of the updated policy.

12. Legal Compliance

We comply with applicable data protection laws including:

• General Data Protection Regulation (GDPR) - European Union
• California Consumer Privacy Act (CCPA) - California, USA
• Google API Services User Data Policy

13. Google API Services User Data Policy Compliance

Gmail Job Tracker's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

• We only request the minimum Gmail scope necessary (gmail.readonly)
• We use Gmail data solely for providing job tracking functionality
• We do not transfer Gmail data to third parties except for necessary service providers
• We do not use Gmail data for advertising purposes
• All access to Gmail data is logged and monitored

15. Consent

By using Gmail Job Tracker, you consent to this Privacy Policy and agree to its terms. If you do not agree with this policy, please do not use our service.